One and the Same Person Affidavit

एक ही व्यक्ति होने का शपथ पत्र

यह फॉर्म गाइड हिंदी में पढ़ें (Read in Hindi) →

Solemn affidavit proving that different name spellings or surname variations appearing across two or more official documents refer to one and the same identical individual.

Documents required (आवश्यक दस्तावेज)

• Document showing first name variation (e.g. Aadhaar Card)
• Document showing second name variation (e.g. Marksheet / PAN / Passport)
• Passport size photographs of the deponent
• Non-judicial stamp paper as per state stamp rules

Key details

• Authority: Executive Magistrate / Notary Public / Sub-Divisional Magistrate (SDM)
• Stamp paper / fee: Depends on state stamp rules (usually a low-value non-judicial stamp paper; check with the local notary or sub-registrar office)
• How to submit: Physical attestation before Notary Public or Executive Magistrate
• Processing time: 1 to 2 days (Same-day before Notary)

How to apply

1. Gather Conflicting Identity Documents

   Carefully compare the documents that show differing name spellings (for example, Class 10 Certificate vs Aadhaar or PAN Card) and note the exact letter differences.

2. Purchase Non-Judicial Stamp Paper

   Obtain non-judicial stamp paper from a licensed stamp vendor as required by your state stamp duty regulations.

3. Print the Affidavit Draft

   Print the completed one and the same person affidavit draft on the stamp paper or attach it to the stamp paper with notarization seal.

4. Appear Before a Notary Public or Magistrate

   Visit the local civil court, tehsil, or SDM office with your original identity proofs and photographs for solemn verification.

5. Sign and Get Notarized

   Affix your signature and thumb impression in the presence of the Notary Public or Executive Magistrate, who will stamp and enter it into the notary register.

How to fill the form

• State your name exactly as it appears in the first document, including middle name and initials.
• Specify the exact name spelling as recorded in the second conflicting document.
• Clearly declare that both names belong to one and the same person, that is, yourself.
• Ensure complete residential address matches your valid address proof document.
• Leave the signature blank until you are physically present in front of the attesting notary.

Common mistakes to avoid

• Failing to mention the exact document names and registration numbers in the affidavit.
• Signing the affidavit before appearing in front of the attesting Notary Public.
• Using this affidavit for a total legal name change instead of the official State Gazette procedure.
• Not keeping multiple notarized photocopies for different receiving departments.

Frequently Asked Questions

When is a One and the Same Person affidavit required?

It is required when minor spelling mistakes, expanded initials, or surname variations exist across two official documents (such as Aadhaar, PAN, voter card, or educational marksheet).

Is this affidavit sufficient for a complete legal name change?

No. For a complete name change or adopting an entirely new name, a formal State or Central Gazette notification along with newspaper advertisements is mandatory.

Who is authorized to attest this affidavit?

It can be attested by a licensed Notary Public, an Executive Magistrate, or a Sub-Divisional Magistrate (SDM).

What is the required stamp paper denomination?

Stamp paper value depends on state stamp rules; it is usually a low-value non-judicial stamp paper prescribed under the State Stamp Act.

Does this affidavit expire?

Affidavits declaring established facts generally do not carry an expiry date, but receiving authorities like passport offices or banks may require a recently executed document.

More forms in Identity & Civic Documents

• Voter ID Registration Form (Form 6)
• New PAN Card Application (Form 49A)
• Fresh Passport Application (Adult Regular / Tatkaal)
• Ration Card - New Family / Member Addition Form
• Marriage Registration Application (Hindu & Special Marriage Acts)
• Aadhaar Enrolment & Mandatory Demographic Update Form
• Voter ID Form 8 (Correction of Entries & Shifting of Residence)
• Passport Annexure E (Standard Affidavit for Urgency / Tatkaal)

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