Self Declaration Form (General)

स्व-घोषणा पत्र (सामान्य)

यह फॉर्म गाइड हिंदी में पढ़ें (Read in Hindi) →

Standard self-attested declaration format used across government departments and institutions under administrative self-attestation rules in place of notarized affidavits.

Documents required (आवश्यक दस्तावेज)

• Aadhaar Card or valid government photo ID
• Supporting document related to the declared subject matter
• Passport size photograph (if required by the department)

Key details

• Authority: Any Government Department / Educational Institution / Public Office
• Stamp paper / fee: None (Executed on plain paper under administrative self-attestation rules; check with the receiving office)
• How to submit: Physical counter submission or online portal upload
• Processing time: Immediate

How to apply

1. Identify the Receiving Department

   Determine the exact designation and office of the authority requiring the self-declaration (for instance, university admissions office, scholarship wing, or municipal division).

2. State the Facts Accurately

   Draft the core facts truthfully, ensuring that dates, numbers, and personal details conform with your original identity records.

3. Attach Identity Proof

   Photocopy your government photo ID (such as Aadhaar or Voter Card) and self-attest it with your signature and date.

4. Sign the Declaration

   Affix your signature, date, and place at the end of the printed declaration.

5. Submit and Retain Acknowledgment

   Submit the declaration at the counter or upload it on the portal, ensuring you secure a submission receipt or diary number.

How to fill the form

• Clearly enter the name of the department or institution in the addressee block.
• State the subject matter concisely in the subject line.
• Detail the factual background in clear paragraphs without ambiguity.
• Ensure your residential address and contact details are fully updated.
• Sign clearly above your printed name.

Common mistakes to avoid

• Furnishing misleading or incorrect statements that violate statutory truth declarations.
• Forgetting to mention the date and place of declaration.
• Omitting the self-attested identity proof copy along with the declaration.
• Using a self-declaration where a court or law explicitly mandates a judicial stamp paper affidavit.

Frequently Asked Questions

Is a self-declaration legally accepted in place of a notarized affidavit?

Yes. Under Central and State Government administrative reforms, self-declarations on plain paper are accepted for the majority of citizen services, except where specific laws explicitly mandate a notarized stamp paper affidavit.

Does a self-declaration require stamp paper?

No. A self-declaration is normally prepared on plain paper unless the receiving office specifies otherwise.

What is the penalty for submitting a false self-declaration?

Submitting a false declaration is a serious offence punishable under Section 227 of Bharatiya Nyaya Sanhita (BNS) (formerly Section 199 IPC) and may lead to prosecution and cancellation of benefits.

Can parents submit a self-declaration on behalf of school students?

Yes. For minor children, parents or legal guardians can submit self-declarations for school admissions, income declarations, or address proofs.

Is a witness signature required on a self-declaration?

Generally no, but some welfare departments or private organizations may ask for two counter-signatures or references.

More forms in Identity & Civic Documents

• Voter ID Registration Form (Form 6)
• New PAN Card Application (Form 49A)
• Fresh Passport Application (Adult Regular / Tatkaal)
• Ration Card - New Family / Member Addition Form
• Marriage Registration Application (Hindu & Special Marriage Acts)
• Aadhaar Enrolment & Mandatory Demographic Update Form
• Voter ID Form 8 (Correction of Entries & Shifting of Residence)
• Passport Annexure E (Standard Affidavit for Urgency / Tatkaal)

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